What’s New

Search now sits right under your name, and the filters work together. Pick a category and the product list only shows products in that category. Pick a product and only the farms that have it are left. On a computer, search and filters stay on the left while buyers scroll. On a phone, there's a ? button beside your name for questions and a back-to-top button once they've scrolled down.

How to use it: Open your public sheet — there's nothing to set up. Your buyers see the new search automatically.

Turn off a category in Settings and those products disappear from your public sheet, want lists and weekly email. Nothing is deleted. Turn the category back on and everything returns just as you left it. My Products still shows you all of your products, including anything currently hidden from buyers.

How to use it: Settings → What you sell.

The 🥕 category is now called Produce in Fresh Sheet. Your products, prices, units and settings haven't changed — only the name has.

How to use it: There's nothing to change. You'll see Produce in Settings, My Products and on your public sheet.

The page where you add and update what you're selling is now called My Products, because farms can sell produce, plants as well as flowers. Everything on it works exactly as before.

How to use it: There's nothing to change — sign in and you'll find it as My Products.

A farm can now sell through a collective and kept its own page, buyers or history if they also want to sell direct. Choose Direct to sell everything on your own page, Collective to sell everything through the collective, or Mix to choose where each product appears. You can change this any time. If you leave the collective, your products return to your own page.

How to use it: My Products → Ask to join a collective → paste the collective's Fresh Sheet link.

Farms with their own Fresh Sheet can now ask to sell through your collective. Nothing changes until you approve them. You can also remove a member farm later. Its products simply return to its own page. If your collective sets prices, the collective price is used when that farm's products appear on your sheet.

How to use it: Farms & Admins → Asking to join → Approve or Decline.

Protein is a new category alongside Flowers, Produce and Plants. Add beef, pork, lamb, goat, chicken, turkey, quail, bison, elk and eggs. Products can be sold by the pound, each, package, dozen, or as a quarter, half or whole animal. For meat and poultry, you can also enter the breed instead of a variety.

How to use it: Settings → What you sell → turn on Protein, then My Products → ＋ Add a product.

When you add a product, tap the name box or ▾ to see the full list for that category. A flower farm sees flowers. A produce farm sees produce. A farm selling protein sees meat, poultry and eggs. Start typing to narrow the list. Pick a product and Fresh Sheet fills in the name and unit for you.

How to use it: My Products → ＋ Add a product → tap the name box.

Have a long product list? You can now import it instead of adding everything one at a time. Download the CSV template, fill it in and upload it. Before anything is saved, Fresh Sheet shows you which products are new, which will update an existing product, and which rows need to be fixed — including what's wrong.

How to use it: Catalog → Import from a spreadsheet (CSV).

If you sell on your own, Fresh Sheet now talks about your farm instead of calling it a collective. You'll see the change on your public sheet, password page and My Products.

How to use it: Nothing to set up — it's automatic.

Fresh Sheet is now a paid subscription. If you're already with us you'll see a note on your pages with the date your payment is due, and everything keeps working exactly as it does today until then — your sheet, your flowers, your buyers. If you run a collective you'll see one note for your own farm and one for the collective, because they're separate subscriptions.

How to use it: Open 💳 Manage subscription, choose your plan, and pay through Stripe. The note disappears as soon as the payment goes through.

There's now a Manage subscription link on your admin menu and on your My Products page, so you can see where you stand and update your card without going looking for it.

How to use it: 💳 Manage subscription, at the bottom of the admin menu or in the top row of My Products.

If your collective agrees a price for a flower, you can now set it once in the Catalog and every farm listing that flower shows the same price. Farms that sell it a different way — by the stem when the collective priced it by the bunch — keep their own price, because a per-bunch price on a stem would be wrong.

How to use it: In Settings, choose whether prices are set by the collective or by each farm. If you choose the collective, open the Catalog and set the price beside a name. Farms will see that price filled in and locked on their Listings page.

A catalog entry can now carry the unit your collective normally sells that name by — bunch, stem, pound, and so on. It saves your farms choosing it every time, and a price only means something once the unit is settled.

How to use it: Open the Catalog and set the unit beside a name. It will be filled in for your farms when they add that flower.

Buyers told us they did not want to read a list of everything available in an email. It now opens with how many kinds and how much is ready, from how many farms, and the link to your sheet is at the top where they can reach it straight away. Prices are not in the email at all — the sheet is the price of record, and it changes through the week.

How to use it: Nothing to do. The next weekly email goes out in the new shape. Your note for the week still goes out with it, just below the link.

Your admin pages now open with the things waiting on you — want lists nobody has handled, farms that have not updated in a while — instead of leaving you to go looking. When there is nothing, it says so.

How to use it: It is the first thing on your admin page when you sign in.

Anyone can now read what an Office Hours session covers before deciding, but registering needs a Fresh Sheet account.

How to use it: Open Resources, then a session. Sign in if you are not already, and you will come back to the same page — one button takes you to Zoom to register.

You can now list plants alongside your cut flowers and vegetables — including starts, perennials, and hanging baskets. Plants can be sold by pot size: 3-inch, 4-inch, 1-gallon, 2-gallon, 3-gallon, or 6-pack.

How to use it: Once plants are turned on in Settings, your Listings page will ask what you're adding — a flower, vegetable, or plant — and show the right fields for it. Plants have a color, but they don't have a stem count.

If you sell something by weight, you can now price and count it by the pound. You can use decimals too — for example, 0.5 for half a pound.

How to use it: Open the product on your Listings page. For flowers, choose By the pound under Sold as. For vegetables and plants, choose lb under Sold by the. Your price and quantity will then both be in pounds.

There's now one place on the website for everything that helps you get the most out of Fresh Sheet: the cheat sheet, live sessions, and session recordings.

How to use it: Open Resources from the menu at the top of fresh-sheet.com.

We're starting a new series of live sessions for farms. The first is on October 7 — an open discussion about what growers are finding difficult right now. The second is on October 14, on pricing: what it costs you to grow a stem, and how to raise a price with a customer you already have.

How to use it: Open Resources, choose a session to see what it covers, and register. Zoom sends you the link to join and a reminder before it starts.

One page that explains how to use Fresh Sheet — from keeping your counts accurate and understanding the want-list buttons to the weekly email and where to find each page. It's been updated to cover everything added through this release.

How to use it: Go to Resources, then The Fresh Sheet cheat sheet. Use the button at the top to print a copy and pin it up where you work.

You can now see which plan you're on, change your card, download past invoices, and switch plans yourself.

How to use it: Go to fresh-sheet.com/account/billing. Stripe handles your card details; we never see them.

Instead of hoping buyers remember to check your sheet, you can send them a short weekly email showing what's available. It includes a link straight to your sheet and space for a note of your own — what's peaking this week, what to order early, or anything else they should know.

How to use it: Open Weekly Email from the menu. Add a note if you want, then press Send this week's email now. If you have nothing available, nothing goes out — an email saying you have no flowers is worse than no email.

Pick a day and time and your weekly email will send automatically, so it happens whether or not you remember.

How to use it: In Weekly Email, turn on Send automatically and choose a day and time. It goes out within the hour after the time you choose, in your own time zone. Turn it off at any time to go back to sending emails yourself.

When someone sends you a want list, they can also ask to receive your weekly email. If they do, they're added to your list automatically — there's nothing else for you to do.

How to use it: The option is already on the form your buyers use. You can also add customers yourself from Weekly Email. Anyone you add gets an email letting them know, with a way to unsubscribe, before they receive anything else.

You can now see when each farm last updated its flowers, making it easier to spot who might need a reminder.

How to use it: Open Farms & Admins. Each farm shows when it last updated. A farm that hasn't updated anything in a week is marked 💤, while one that has never added anything is marked ⚠. You'll also see the count on your Overview.

Everyone who receives your weekly email is now in one place — including who signed up, who you added, and who unsubscribed. It's your list; your farms never see it.

How to use it: Open Buyers from the menu. Add someone at the top or remove someone using the link beside their name. Once your list gets long enough, a search box appears.

The button on your sheet now says Ask or request, and buyers can tell you what they mean: a question, something they want that isn't on your sheet, or something they want to book ahead for a particular date.

How to use it: Open Questions. Each message has a label — 💬 Question, 🔎 Not on the sheet, or 📅 Booking ahead — so you can see what each buyer needs at a glance.

If two or more people share the work, they can all receive every want list and question instead of having one person forward them. Everyone gets their own copy, and replies still go straight to the buyer.

How to use it: Open Settings and look under Who gets what. Add as many people as you need. There's a Send a test button beside each address so you can make sure it works without waiting for a real order.

Counts no longer have to be whole numbers. If you have two and a half buckets of dahlias, or can fill only half of what someone asked for, you can enter exactly that. This is especially useful when selling by weight, where half a pound is a real amount.

How to use it: Type the amount anywhere you'd normally enter a count — on My Products or when filling a want list. Use 0.5, 2.25, 1.75, or whatever amount you actually have. The ＋ and − buttons still move by one.

Emails about your Fresh Sheet account no longer have to go to the same place as your orders, where they can easily get missed.

How to use it: In Settings, under Who gets what, choose who should receive account emails. You can also add one more person to keep in the loop.

You can pause want lists for a market day, wedding weekend, winter break, or any other reason without taking your sheet offline. Florists can still see your flowers, photos, and prices — they just can't send an order. They can still ask you questions.

How to use it: Open Settings and press Open beside Store availability, or choose Store availability from the menu. Press Closed. Your sheet stays visible, but the want-list buttons are replaced by your message and a Contact us button. A reminder stays at the top of your admin pages until you reopen.

Instead of remembering to open and close ordering yourself, you can choose which days and times you take orders. Fresh Sheet will open and close your sheet automatically.

How to use it: In Store availability, set your opening and closing times for each day, then press Follow my hours. For a holiday, market day, or other exception, add it under One-off days. That date will override your normal schedule. Times use your local time zone and adjust when the clocks change.

If you're taking a longer break and showing old listings would be misleading, you can replace your sheet with a picture of your choice.

How to use it: In Store availability, choose Show a picture instead and add your image. Your closed message appears above it, with a Contact us button underneath, so buyers still know when you'll be back and how to reach you.

A florist asks for ten and you can cut six. You can now record that you filled six instead of deducting ten you don't have and fixing your counts afterwards. Fresh Sheet keeps both numbers, so you can see what was requested and what you actually filled.

How to use it: In Want lists, press ✎ Open on an order, change the quantities to what you can actually fill, then press ✓ Save − deduct. You can also add a note for the florist. If you can fill everything, ✓ Handled − deduct still works exactly as before.

When you fill an order short, the florist automatically gets an email showing their full order and which items were reduced, so there's no guessing about what they'll receive.

How to use it: The email sends automatically when you save a reduced order and includes any note you added. If you fill the entire order, no email is sent. Replies go to your collective's contact address.

Handled the wrong order, or had a buyer change their mind? Undo puts the flowers back on your sheet and returns the order to your queue.

How to use it: In Want lists, press show handled, then Undo. If a farmer has changed the count since the order was handled, Fresh Sheet keeps the new count and adds the order's flowers back on top, so their changes aren't overwritten.

Your want-list download now has separate Qty asked and Qty filled columns. The total is based on what you actually filled rather than what the buyer originally requested.

How to use it: Open Exports and download your spreadsheet as usual. Qty filled stays blank unless you changed the amount, so ordinary orders still read the same way they did before.

Instead of everything being on one long page, your admin area is now divided into Overview, Want lists, Questions, Catalog, Farms & admins, Exports, and Settings. You can go straight to what you need instead of scrolling to find it.

How to use it: Choose a page from the menu on the left. On a phone, tap ☰ Menu at the top. Overview opens first and shows what needs your attention today: new want lists, unanswered questions, and how many products are on your sheet.

When a florist asks a question instead of sending a want list, it no longer appears in your want-list inbox looking like an empty order. Questions now have their own page, with the buyer's question front and center.

How to use it: Open Questions. Tap ↩ Reply by email to answer — your email opens with the florist's address already filled in — then tap ✓ Answered. Florists send questions using the 💬 Ask us a question button on your sheet.

Your Want List CSV download and column-order settings now have their own page. Nothing about how they work has changed — only where you find them.

How to use it: Open Exports. The download link and ⇅ Column order are both there.

The Want List CSV used to include every want list you'd ever received. Now you can choose a date range — useful for a market weekend, a month of bookkeeping, or any other period you need.

How to use it: Open Exports and set From and To. Leave them blank to download your full history, just as before. Dates use your own time zone, so an order placed late in the evening still lands on the right day. The downloaded file is also named for the dates you chose.

You can now choose the order of the columns in your Want List CSV download.

How to use it: On your admin page, under Want lists, tap ⇅ Column order. Move the columns with the arrows, then press Save this order. Every download after that will use your chosen order. Reset to default puts everything back. Every column is always included; this only changes the order they appear in.